Mis à jour le 09/20/2024 – Le télétravail ne doit pas vous empêcher de stimuler l’intelligence collective au sein de vos équipes. Au contraire ! La distance vous oblige à redoubler d’imagination pour renforcer les liens entre vos collaborateurs et les encourager à trouver des idées pour être encore plus innovantes. Voici 5 formats d’intelligence collective extraits de notre Livre Blanc : 24 pratiques d’intelligence collective et particulièrement pertinents en période de télétravail.

The ROTI

Le ROTI fait partie des formats d’intelligence collective pour recueillir du feedback. Plus spécifiquement, il s’agit d’une méthode pour évaluer un événement passé, généralement une réunion ou un workshop. Très utile lorsque vos équipes sont à distance pour continuer d’organiser des réunions et événements utiles ! Normalement, à l’issu de l’événement, les participants évaluent son utilité, habituellement à main levée. Pour cela, ils font un rapide « vote à 5 doigts » :

• 5 fingers: the event was very useful, its value far exceeds the time spent
• 4 fingers: the event was useful, its value exceeds the time spent
• 3 fingers: the event was useful, the participant did not waste time
• 2 fingers: the event was useful, but not worth the time spent attending
• 1 finger: the event was useless, the participant did not gain or learn anything

You should then average the scores given. This average is announced to the participants out loud. Finally, you can ask the participants "what would it have taken for you to raise an extra finger? ». This will give you ideas for improving your meetings/workshops.

Il est essentiel de continuer à évaluer les réunions, afin de s’assurer qu’elles restent pertinentes et utiles pour vos équipes à distance. Cette méthode vous permettra de maintenir un niveau de qualité élevé tout en prenant en compte les besoins de vos collaborateurs dispersés.

How to digitise ROTI

• Create your own meetings, workshops and momentum.
• Plan an interactive session at the end of your workshop, meeting or event. Your employees can evaluate it anonymously by giving it 1 to 5 stars.
• Right after the vote, the interactivity session continues with an open question: how can we improve to get an extra star? You will then collect all the ideas.

The Brown Bag Lunch

The Brown Bag Lunch is an addition to the collective intelligence formats for informal skill building. It is an informal moment where employees learn from each other during a lunch break. Normally, a group of employees meet every month for lunch together, usually in a meeting room. One of them shares one of his or her areas of expertise with the others.

It is an opportunity for others to awaken their curiosity, to learn new things, to open up to new skills. They can also ask all their questions. At the next Brown Bag Lunch, another expert will speak on a new topic. Because everyone has something to share! The good news is that the Brown Bag Lunch can be digitalised.

Même à distance, cette pratique reste un excellent moyen de cultiver la cohésion et de partager les savoirs au sein des équipes. Le format digital permet de toucher un public plus large et d’engager des collaborateurs de différents sites ou pays, renforçant ainsi la collaboration interservices et internationale.

How to digitise the Brown Bag Lunch

• Create an event on Beeshake for each Brown Bag Lunch. Each event will only be visible to the employees who are invited to it.
• Thanks to the dedicated discussion thread, participants will be able to start exchanging ideas before the big day. They will also be able to continue to discuss or ask questions long after the BBL.
• Beeshake also allows you to film your BBL and broadcast the video live, directly on your event page. The presenter of the day will be able to speak on video, and remote employees will be able to exchange and ask questions on the event page.

The good practice competition

Le concours de bonnes pratique fait partie des formats d’intelligence collective ludiques. Car mettre en mouvement l’intelligence collective nécessite de motiver vos collaborateurs. Régulièrement, proposez un concours de bonnes pratiques de quelques jours pour encourager vos collaborateurs à se mettre dans une posture de partage.

Le principe du concours de bonnes pratiques ? Pour participer, chaque collaborateur doit publier une photo, une vidéo ou quelques lignes pour partager une bonne pratique qu’il a mise en place et qui pourrait aider ou inspirer ses collègues. Le gagnant est celui dont la bonne pratique est considérée comme étant la meilleure par la majorité de ses pairs. En d’autres termes, la bonne pratique gagnante peut tout simplement être celle qui récoltera le plus de likes.

En ce qui concerne les lots, optez pour des idées qui renforcent l’intelligence collective ou développent les compétences des gagnants (ex : des formations).

Ces concours permettent non seulement d’augmenter l’engagement des collaborateurs à distance, mais aussi de faire émerger des idées novatrices pour optimiser les pratiques de travail. En période de télétravail, ces partages d’expérience peuvent faire toute la différence.

How to digitise the good practice competition

• Advertise your contest on Beeshake and send a newsletter to promote it, directly from the platform.
• Explain that to participate, your employees simply post their photos, videos, or text directly to the news feed. The most liked publication at a given date and time is the winner.
• Ask the authors of best practices to create MOOCs or articles to explain their idea in detail.

The call for conversations

Start discussions on a topic with "Sharing best practice: how would you go about ...." and you will be surprised how many people quickly engage in the discussion.
Often a remote employee does not know where to turn when they have questions. With a conversation call, an employee can ask a question, seek advice or get ideas from the peer community in a formalized way. The conversation call is one of the simple collective intelligence formats. It consists of 3 steps:

• The employee asks his or her question to the whole community.
• Community members respond.
• The questioner selects the answers he or she finds most relevant. The questioner shares the solution(s) he/she has selected and reports on it.

How to digitise the call for conversations

• Encourage your staff to make conversation calls on Beeshake if they need to share with their peers. Explain that a question should be "tweet-simple".
• Start the hashtag #AppelàConversations, so that you can find all the calls already made with one click.
• Explain that a question can be addressed to all staff in the organisation, or to a specific community.
• Encourage your staff to like the most relevant answers so that they are easier to spot.

The Codev

Parmi les formats d’intelligence collective, le Codev’ consiste à partir d’expériences vécues pour s’améliorer. Il s’agit de constituer un groupe de 5 à 8 personnes qui vont apprendre les unes des autres pendant plusieurs séances.

Avec des équipes à distance, cela nous offre souvent l’opportunité de repenser les méthodes de travail et de trouver de nouvelles approches. En encourageant vos équipes à travailler ensemble via des séances de Codev’, vous pouvez faire émerger des solutions innovantes pour répondre aux défis que vous rencontrez.

Several roles are to be defined:

• The "client" who exposes an irritant. It changes with each session.
• The "consultants" bring their experience to bear in resolving irritants.
• The facilitator, who guides the group in its reflection.

The sessions are conducted as follows:

• The client presents his problem in a clear and concise manner.
• The consultants ask all their questions in order to understand the problem as precisely as possible. Any grey areas must be clarified.
• The client announces a consulting contract, which is approved by the consultants. This is followed by a collegial consultation: the consultants present their visions, their experiences in the field and their ideas. This stage should inspire the client.
• The client summarises what he has learned from the consultation and creates an action plan.
• The last step is a debriefing: everyone evaluates what they have learned during the consultation.

How to digitise the Codev'?

• Set up several Codev' groups in your organisation.
• In Beeshake, create a community for each group. These digital communities will replace for a while the physical Codev' sessions. Members will be able to ask questions and share answers, intelligence and experiences.
• Encourage communities to create their own events
  for each Codev' session. One event = one issue of a given "client".
• Explain to the groups that they can also form a project team if they wish to submit a joint innovation project as a result of this experience.

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Find other collective intelligence and animation formats adapted to confinement