In most companies, information circulates through a multitude of channels: email, intranet, instant messaging, etc. The result? Important messages sometimes miss their audience, ideas remain invisible, and everyone wastes time trying to find the right information.

That's why, at Beeshake, we decided to connect with your teams where they already work. And like many businesses, you're probably already using Microsoft Teams. So, we decided to create an interconnection between Beeshake and Teams: As soon as a contribution, article or news item is published on your Beeshake platform, a notification is automatically sent to the channel or Teams conversation of your choice.

We take this opportunity to take stock of the risks of siloed information, and the benefits of interconnected tools to facilitate access to information and maximize the impact of your collective initiatives.

---

To truly transform the flow of internal information into a collective dynamic, discover our practical guide. You'll find a concrete method for structuring, facilitating, and bringing your approach to life, beyond simple messaging tools..

---

Why is information sometimes poorly disseminated?

An innovative idea, internal news, a new collaborative project: All this information is obviously useless if your teams don't see it.

Here is 3 factors we have identified and which could well compromise the flow of information in your company:

• 1️⃣ Infobesity: If your employees receive too many messages every day, on too many channels, then it becomes difficult to distinguish what is important from what is superfluous.
• 2️⃣ Bad timing: useful information sometimes comes too late, and after the hour, it's no longer the hour!
• 3️⃣ Lack of suitable relays: It is essential to centralize information on a platform that is known to employees. But it is equally essential to circulate information in a way that ensures you reach as many people as possible. Indeed, not all employees get information in the same way. Relay systems can therefore be valuable. And it is with this in mind that we connected Beeshake to Microsoft Teams 😉 It is not about duplicating messages, but about making them more visible!

Concrete example on Beeshake to avoid these 3 pitfalls : A company launches a challenge to improve the customer experience on Beeshake. All animation, contributions, and notifications are managed directly on the platform. To give even more visibility, automatic notifications are sent in Teams in real time — just one more point of contact, integrated into the daily workflow. The result: information remains centralized and visible, without adding unnecessary noise.

Microsoft Teams: a powerful lever… if it is accompanied by a structuring platform

❗ Please note: Teams remains above all a channel, not one collective intelligence tool. It allows information to be relayed, but it does not structure it, does not animate it and does not capitalize on contributions. Moreover, employees sometimes struggle to find information there. This is where Beeshake makes the difference: by providing dedicated spaces and participatory features, Beeshake brings collective intelligence to life, structures it, and integrates it directly into your employees' daily lives.

Teams is a lever. Beeshake is engine.

Beeshake: a central space for generating and bringing collective intelligence to life

By integrating Beeshake with Teams, you are taking a decisive step: You don't change habits, you slip into them intelligently. Indeed, Beeshake acts as “the place to be” for all your participatory dynamics:

• Innovation challenges
• Ideas box themes
• Collective support and prioritization
• Monitoring of projects resulting from the selected ideas
• Sharing feedback and valuing contributors

Beeshake structure:

• Who can publish what
• How ideas come up
• How they are voted on and transformed into concrete projects
• Who receives what notification and when

Concretely :

• As soon as a new challenge, internal news, a call for contributions or an important reminder is published in Beeshake, an automatic notification is sent in Teams.
• Information is immediately visible in the discussion channels already in use, avoiding the “ignored email” or “forgotten platform” effect.
• Your employees stay in their workflow, but are connected in real time to the collective dynamics of your company.

Concrete example : An HR director wants survey his colleagues on new hybrid work practices? She's launching an interactive survey on Beeshake, and wants to share the results in her monthly newsletter. But to go even further, she can also use Beeshake notifications directly in Teams to support her communication.

What you want to do	With Teams alone	With Beeshake
Launch a structured idea challenge	❌ Impractical	✅ Yes with clear steps and built-in animation
Organize a call for projects, follow up on ideas	❌ No processing or prioritization system	✅ Yes, everything is framed, collaborative and measurable
Engage employees sustainably	❌ No engagement mechanics	✅ Yes, through support, gamification and feedback
Capitalize on contributions	❌ Scattered content, difficult to use	✅ Yes, with a structured knowledge base

Notifications in Teams primarily allow you to make visible the background animation work you will be doing on Beeshake. Without collective intelligence software, your employees will not know nor what to do information, nor how to contribute, nor why it matters.

[Read also – [VIDEO] +10 features to boost participatory innovation]

Beeshake integrated into Teams to better disseminate information internally: concrete examples

🔍 Scenario 1: Relaunch participation

An idea challenge has been open for two weeks, and participation has stalled. Thanks to the integration, a "Last days to participate" notification is sent directly to Teams ➜ It appears in the feed that collaborators are already viewing ➜ You can rekindle the momentum without spamming by email.

🎯 Scenario 2: Highlighting a project

An innovative project has been selected and has gone through the moderation process before being published. Announce it in real time on Teams ➜ You inform employees and motivate them to contribute next time.

✅ Scenario 3: Disseminate feedback

A feedback, an internal success story, is published on Beeshake. An automatic notification is posted in the dedicated Teams channel ➜ Teams read it effortlessly, with one click ➜ Employees are inspired by best practices that they can reproduce in turn.

What you actually gain from it

• + visibility : no idea or news goes unnoticed anymore
• + time : broadcasting messages does not require any particular action from you
• + participation : information arrives in the right place at the right time
• – lost emails : less saturation, more relevance
• + commitment : your employees become actors of innovation in a more natural way

💡 Beeshake	📣 Teams
Generates collective intelligence	Serves as a natural relay
Structure and manage contributions	Ensures distribution where teams are already working
Animates the community	Multiplies the impact of messages
Allows clear tracking of ideas	Reminds, relaunches, informs on a daily basis

FAQ – How to better disseminate information internally?

Ready to turn internal information sharing into an engagement engine?

👉 Discover how Beeshake integrates with your Teams now with a personalized demo!