GUIDE TO ORGANIZING A HACKATHON
Boost participatory innovation through a structured, engaging, and results-oriented hackathon
Hackathons have become an essential tool for stimulating innovation, engaging employees, and accelerating transformation. If you want to structure your approach and maximize your chances of success, this comprehensive guide will walk you through it step by step.
Why download the guide to organizing a hackathon?
Organizing a hackathon is a great way to boost engagement and performance… provided you are well prepared.
This premium guide offers you a proven methodinspired by dozens of support projects carried out with private and public organizations.
By downloading it, you will be able to:
• ⚡ Win time by relying on a ready-made methodology
• 🎯 Effectively structuring your hackathon (objectives, theme, roles, communication, jury…)
• 🚀 Accelerating innovation through a clear process of idea collection, prototyping and selection
• 🤝 Engage your teams sustainably by developing cross-functionality and collective intelligence
• 🧭 Ensure solid post-hackathon follow-upessential for transforming ideas into concrete actions
• 💡 Discover how Beeshake makes every step easier thanks to a collaborative digital platform
What you will find in this document
Here is an overview of the content included in the guide:
• 5 major steps to organize and run a hackathon
• strategic benefits of a hackathon for your organization
• Un full frame to frame the topic, engage participants, and structure the ideation process
• practical advice to boost engagement and creativity
• Un “post-hackathon” kit to structure project monitoring
This content is for you if…
✔ You are a manager, head of innovation, transformation, HR or internal communications
✔ You want to set up a structured, useful, and results-oriented hackathon
✔ You lack the time to design everything from scratch
✔ Are you looking for a professional and proven framework?
✔ You want to strengthen collective intelligence in your organization
✔ Are you looking for concrete support to convince your management or teams?
A guide designed by Beeshake, a collective intelligence platform
At Beeshake, we support companies that want to transform collective intelligence into a driver of innovation.
Drawing on our expertise with numerous public and private organizations, we have designed this guide as a concentrate of field experience, applicable today in your organization.
We were looking for a solution that was both intuitive and powerful, capable of structuring the different phases of the project. Beeshake quickly established itself as the ideal platform. Its multi-step voting and selection system, its simple and intuitive interface, and its seamless management allowed us to gain in efficiency.
Lauriane Pitault – Project Manager
Aquitaine Poitou-Charentes Savings Bank
To continue reading, download the Practical Guide!
FAQ – Organizing a hackathon
How to choose the theme for a corporate hackathon?
The topic should be linked to a business pain point, a strategic issue, or an opportunity for improvement. The guide provides a method for identifying suitable topics and validating them with field teams.
How long does it take to organize a hackathon?
Depending on the scope of the project, allow between 4 and 8 weeks for preparation. The guide details the essential steps: scoping, communication, recruitment, ideation, prototyping…
How to guarantee employee engagement?
Engagement relies on three key elements: clear communication, internal relays (ambassadors), and collaborative tools. The guide offers a ready-to-use engagement plan.
How to ensure follow-up on projects after the hackathon?
Regular monitoring, progress reviews, and integration into internal processes are essential. The guide includes a dashboard of indicators to manage the post-hackathon phase.